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Around the Region
2008 Oregon Region USPC Spring Meeting minutes.pdf
Regional Officers 2008
Regional Supervisor Beth Mantis Vice Regional Supervisors Lisa
Carkin- Administration, Annie Mattos- Communication, Julie McPherson-Activities, Secretary Taraleen Elliott, Treasurer Kirsten
Wallace,, Horse Management Organizer Mary Knox, Regional
Instructional Coordinators: Anna Carkin-North, Tedi Paasch-Mid,
Rebecca Buehler-South, Ratings Coordinator Michelle Stevens
Regional Council 2008
Boots and Britches Inactive Linda Mirsepassi, , Chehalem Mountain Diana
Winter,, Clackamas River Darcy Powers, Columbia Winds Jacqui Dowsette,
Evergreen(inactive) Rebecca Buehler, Flyway Ann Secoy, Fox Hills- Julie
McPherson, Friendship Circle Kathe Dunscomb, High Lakes Yvette Chandler,
Highland Riders Anna Ramierez, Jumps and Jodphurs Darla Westlake, Le
Saut Cheval Billie Davidson, Mary's Peak Taraleen Elliott, Middleford
Bobbie Smith-Ede, Mt Hood Mary Jensen, Noble Riders Annie Mattos , Oregon
Trail Mary Knox, , Rimrock - Ramona Bishop, Wilkesborough Erin Evers,
Willamette Valley Jenny Kariker, Willowbrook Stephanie O'Hanlon
September 17, 2008
Dear Regional Council,
Please set the date, if you have not already done so, for your club's annual
meeting of sponsors, sending letters out to parents and sponsors as soon as
possible and giving them adequate notice. Emphasize how important it is that
they attend. You will elect your 2008 officers, decide on your DCs to submit
to the RS for approval, plan the club's activities and organizational
structure for next year. If you have not already sent a copy of your club's
policies to VRS Lisa Carkin, please do so as soon as possible. Your sponsors
meeting should be held by Oct 31. Since our regional annual meeting is
October 18, 2008, you may want to schedule your club meeting in advance so
that new officers as well as current officers may attend and your club
paperwork will be complete.
Our Oregon Region Annual Meeting will be held on Saturday October 18, in
Eugene at the EWEB building, the same place as last year. A map will be
included via snail mail with an attached tentative agenda. It will begin
promptly at 9:30 am this year. We will have coffee, juice and rolls on hand
when you arrive. Each club needs to bring a salad to share, as in prior
years, for a salad luncheon and the region will provide paper products and
drinks.
All 2008 DCs are required to attend the annual meeting. The DC is the voting
member on the Regional Council for each club. If the DC cannot attend,
notification must be made to me by October 15 with the name of the
designated representative. New 2009 DCs and Jt DCs are highly encouraged to
attend, as are other newly elected officers and parents.
The purpose of the meeting is to review last year's activities and set
calendar dates for activities for 2009. Election of regional officers and
recommendations for RS and VRSs will be completed. A nominating committee
chaired by Tedi Paasch, RIC, has been receiving names of those interested in
regional positions for next year and is putting together a slate of
officers. Please call or email her with your comments and suggestions.
As you send off your completed year end membership forms to the national
office, please send me a copy of EVERYTHING you send to them. You can give
your regional copy of the paperwork to me at the meeting, if you wish, to
save mailing costs.
We will be proposing that regional dues increase for next year. Dues for new
memberships starting between September 1 and December 31 are prorated, and
are at this date $35. Prorated fees also apply to the national dues if a
member joins during the same period.
Your club fee of $150 is due to the region by November 30 after which time a
25% late fee will be assessed. According to ORUSPC Policy IV, Section 4.05
Membership Fees, fees for renewing members are due by November 30, and will
be considered late as of January 1. The late fee is $5.00 per member. The
fee for new members joining between January 1 and August 31 is due within 30
days of accepting membership. September 1 through December 31 membership
fees are prorated at $35 through the end of the following membership year.
Remember that your completed 2009 Membership Renewal Packets are due to the
National office by November 15. Copies of EVERYTHING you send to them should
be copied to me by November 1. I MUST REVIEW AND SIGN, as approved, your
2009 List of Officers, then send it to National. Please itemize your fees
when sending them to me. Specify who is prorated and the cost, new member vs
renewal and club fees.
Please bring your completed regional evaluation form for your club to the
meeting.
OREGON REGION CLUB EVALUATION FORM.pdf
** IMPORTANT *** PLEASE NOTE **
After you have your sponsors' meetings, please email me with the names of
your proposed DCs and Jt. DCs with addresses, both snail mail and email, and
phone numbers. Also, update me on any rating changes of members not already
updated.
I will need applications for the National Youth Congress before the meeting,
so that our representative may be determined.
Sincerely,
Beth Mantis Regional Supervisor
Oregon Region USPC
oregonregionrs@yahoogroups.com
503-630-2860
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